The appointment process is intended to provide a clear overview of how applicants are moved through the selection process and ultimately appointed to serve in a voluntary capacity on a board or commission. This process was designed to ensure consistency in making necessary recommendations and appointments to boards & commissions.
Step 1: Recruitment and Application Process
The Clerk’s Office seeks applicants from all segments of the community, representing various interests and groups. During the months of May - June, the Clerk’s Office actively advertises for all board & commission seats coming open at the end of the term on September 30th as well as any other open positions that may exist. This announcement will specify the vacancies for all boards and will provide details regarding the application process including the deadline for receipt of applications.
During the month of May, the Clerk’s Office will notify all members with terms expiring on September 30th of the corresponding year that new applications must be submitted in order to be considered for reappointment.
In order to be eligible for appointment to a board, candidates must file an application with the Clerk’s Office no later than June 30th. Applications are only considered for the board selected on the application. A separate application must be submitted to serve on multiple boards. Please note that applications may be submitted at any time during the year and will remain active until May 1st of the following year.
The Clerk’s Office will distribute packets containing all applications to the Organization Advisory Board by July 15th. The OAB will consider all applications received for appointment to all boards. The OAB will interview and recommend a Slate of Candidates to the BOC for consideration. Appointments will be made at a BOC meeting prior to September 30th.
Applications not selected or received after June 30th will be considered when vacancies arise during the year.
Step 2: Selection and Appointments
The goal of the OAB is to recommend qualified candidates for boards based on certain needs of each board, in conjunction with individual rules of procedure, bylaws and work plans. The OAB will strive to achieve a balance of qualified applicants covering a range of qualifications and perspectives for the boards.
Staff will review all applications with staff liaisons and OAB to determine which candidates are the most qualified for a particular board. Considerations will be given to any additional applicants who should be considered for an interview based on the skill sets needed for a board. The OAB will interview ALL candidates and rank them based on qualifications and talents. The OAB will, then, make recommendations based on the most qualified candidates to the BOC for appointment. The Clerk's Office will provided assistance to the OAB on scheduling interviews with ALL candidates.
The OAB will provide a list of appointment recommendations, along with justifications, to the Clerk’s Office no later than August 15th.
The Clerk’s Office will add an item to a BOC meeting for the Board to review and discuss candidates interested in serving on an advisory board. The Board will adopt a slate of candidates for appointment, once agreed upon.
Once appointments have been made by the BOC, the Clerk’s Office will communicate to all newly appointed/reappointed members advising them of their appointment status, schedule orientation training and administer the oath of office.
